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Voice Mail Flowchart

NOTE: At any menu level, you can say “Cancel” or press to cancel or return to the previous menu or say

“Accept” or press to accept.

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ADMINISTRATOR MAILBOX MENU

“Broadcast Message”

“Mailbox Maintenance”

Recording “Options”

“Import Fax”

System Prompt “Replacement”

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During your message:

“Pause”

“Erase” and Re-record

“Continue”

After your message:

“Replay

“Append”

“Erase”

“Accept”

Hang up to cancel

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SENDING A MESSAGE

If existing recording plays:

“Replay”

“Append”

“Erase” and Re-Record

“Accept”

If no recording exists,

see “Making a Recording”

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CREATE CUSTOM RECORDING

During your recording:

“Pause”

“Erase” and Re-record

“Continue”

After you finish:

EITHER, Hang up

OR, For options

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MAKING A RECORDING

RECORDING OPTIONS

“Replay”

“Append”

“Erase” and Re-record

“Cancel”

“Accept”

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ASSIGN CUSTOM RECORDINGS

“Select” Recording

Enter Ext. Number

Enter Mode:

“Day” Mode

“Night” Mode

Enter Recording Number

If recording number exists:

Verify number

Re-enter number

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If document number exists:

Replace

“Re-enter” Number

If document number does not exist:

Verify Number

“Re-enter” Number

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IMPORT FAX DOCUMENT

Record “Greeting”

“Primary” Greeting

“Alternate” Greeting

“System” Greeting

(See Recording Options)

Record Directory “Name”

(See Recording Options)

Change “Password”

Change “Envelope” Settings

“Voice Mail”

“E-Mail”

“Facsimile”

Then select:

“Time, Date”

“Source”

“Length/Subj./Pages”

“All Options”

“None”

“Remote” Messaging

“Primary” Cascade

“Alternate” Cascade

“More” Options

Fax “Number”

Message “Order”

“Transfer” Method

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PERSONAL OPTIONS

ACCESSING THE SYSTEM

ADMINISTRATOR’S MAILBOX

• EITHER, Press the MSG button to

respond to a message from voice

mail.

OR, Call the voice mail extension

number, say “Login” or press ,

and say or enter your mailbox

number.

• Enter your password (press ).

• Say or press to access adminis-

trator features.

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Program Cascade “Level”

Enter cascade level number, then:

“Change”

Enter “Personal” #

Enter “Pager” #

Enter “Time” of Day

Set “Days” of Week

Monday-Friday

All Days

Individual Days 1-7

Select Message “Category”

All Messages

Priority Messages

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REMOTE MESSAGING

“New” Messages

“Saved” Messages

Then set search order:

“First In”

“Last In”

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MESSAGE ORDER

“Unannounced”

“Screened”

“Announce” Only

“Cancel”

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TRANSFER METHOD

Enter Mailbox Number

Enter Group Number

or Extension ID

“Replay”

“Replace”

“System”

“Cancel”

“Options”

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RECORD CUSTOM PROMPTS

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